Bylaws of the Carolinas Chapter of Gerontological Advanced Practice Nurses Association (GAPNA) - formerly Triad Chapter of National Conference of Gerontological Nurse Practitioners
Article I. Name
The name of this chapter will be: The Carolinas Chapter of GAPNA..
The purpose of this chapter is to promote high standards of health care for older persons through advanced Gerontological nursing practice, education, research and advocacy.
Article II. Membership
There shall be four levels of membership:
Active member must be an Advanced Practice Nurse (APN) and will have full voting privileges. Active members are required to be members of GAPNA and are responsible for maintaining their membership.
Associate member is not an APN but works in the health care field with the elderly population. Associate members do not have voting privileges.
Student member must be enrolled in an accredited nurse practitioner program and do not have voting privileges.
Retired member must be retired APN’s and will have FULL voting privileges.
Voting: Each active member is entitled to one (1) vote in the affairs of the Carolinas Chapter of GAPNA.
Duration of membership: Membership in this chapter is renewed annually through GAPNA. All rights, privileges, and responsibilities, interest of a member in or to Carolinas Chapter of GAPNA shall cease upon termination of membership. Membership is nontransferable. A member may withdraw from membership by non-renewal or by giving written notice of intention of withdraw from membership.
Article III. Meetings
Meetings will be held periodically.
Meetings will be held at various facilities throughout the area.
Members will be given notice of all upcoming meetings. Meeting notices will include date, time, location, topic of meeting, name of host and any other additional information needed.
There shall be an annual Spring business meeting each year. Location, date and time of the Spring meeting will in of be decided upon by Carolinas Chapter of GAPNA executive board. each year for the purpose of the Spring meeting includes, but not limited to, electing officers, receiving committee reports, reviewing financial statements and the transaction of other business.
The active member attendees present at the annual business meeting shall constitute a quorum.
Article IV. Officers
Nominees for office must be active members in the Carolinas Chapter of the GAPNA. Officers shall be elected every two years at the annual business meeting. Candidates who receive a plurality of votes cast shall be elected.
The officers of the Carolinas Chapter of the GAPNA shall constitute the
executive board. The executive board shall supervise and direct the affairs of the Carolinas Chapter of the GAPNA; shall execute policies and decisions of active membership; shall actively pursue the Carolinas Chapter of GAPNA.
objectives and shall have discretion in the disbursement of funds. The executive board shall meet twice annually to review the business and status of the chapter and report their findings to the members. The executive board shall meet on the call of the president or a majority of the executive board.
The elected officers of the Carolinas Chapter of the GAPNA shall be a president, president-elect, vice-president, secretary and treasurer. These officers shall perform the duties prescribed by these bylaws and by the individual job description for each officer.
The officers shall be elected by ballot or show of hands, take office at the close of the meeting in which they are elected and serve until their successors are elected. The term for all elected officers shall be two years. President, President-elect and Treasurer are voted in on ODD numbered years; Secretary and Vice President are voted on EVEN numbered years. In the events there is a vacancy in the office of the president, the president-elect shall assume the responsibilities of that office until the next meeting of the chapter. Vacancies in any other office may be filled for the balance of the term by the executive board.
Duties of Officers:
President: The president shall be the chief executive officer of the Carolinas Chapter of GAPNA and shall be present at meetings of the chapter and the executive board. The president shall be ex-officio of all committees and communicate to the chapter such matters and make suggestions as may, in the president’s opinion, tend to promote the welfare and increase the usefulness of the chapter. The president shall perform other duties as necessary to promote the organization.
President-elect: The President-elect is mentored into the role of President by the President for a period of two years. The president-elect shall perform all duties of the President during the absence of the president.
Vice-president: The vice-president performs delegated duties, chairs the Continuing education/Planning committee, is a member ex-officio of all committees and provides liaison for the Executive board as assigned. The Vice-President is responsible for each continuing education application submission.
Secretary: The secretary shall work directly with the president in the administration and management of the chapter. The secretary shall document all business of the chapter and maintain all minutes of meetings and events.
Treasurer: The treasurer will work directly with the president in the Administration, record keeping and management of the financial aspects of the chapter. The treasurer shall be responsible for maintaining all financial records and making disbursement of money as approved by the executive board.
The officers are expected to work closely with the oncoming successor in order to inform him/her of the tasks, expectations of the official duties and to assist in a smooth transition between leadership.
Article V. Committees
Standing Committees: Carolinas Chapter of GAPNA shall have the following. Standing committees: Social Media Coordination, Continuing Education/Planning, Historical and Volunteerism. The Vice-President is chair of the Continuing Education/Planning Committee. Each member of the Executive Board is a member of the Continuing Education/Planning Committee.
Members may volunteer for chairperson of a committee. Chairpersons of committees are responsible for directing and coordinating the affairs of the individual committee. Chairpersons will be responsible for reporting status and affairs of the committees at designated meetings.
National Committees: All members are encouraged to volunteer to serve on GAPNA Committees and Special Interest Groups (SIG).
Members of national committees are responsible for reporting status and affairs of these committees at designated meetings committee activities to the Executive Board and general membership. The President serves on the Leadership Committee.
Article VI. Amendments
Notice of 30 days must be given to the active members prior to any vote to amend
these bylaws. These bylaws may be amended, repealed or altered, in whole or in part by 51% majority vote of the active members present at any duly organized meeting of Carolinas Chapter of GAPNA.
Article VII. Liabilities
Nothing herein shall constitute members of Carolinas Chapter of GAPNA as partners for any purpose. No member or officer shall be liable for the acts or failure to act for any other member or officer of Carolinas Chapter of GAPNA. Nor shall any member or officer be liable for his or her acts or failure to act under these bylaws, excepting only acts or omissions arising out of his or her willful malfeasance.
Article VIII. Funds
Carolinas Chapter of GAPNA is not intended as a profit-making organization nor is it founded with the expectation of making a profit. Carolinas Chapter of GAPNA shall use its funds only for objects, purposes and operating guidelines as adopted by the executive board.
The officers shall be reimbursed for attendance to the national GAPNA conference as follows: the chapter president shall be reimbursed up to $1000 with proof of expenditures for registration, airfare, and meals as well as attendance at the leadership meeting and at least 80% of the conference sessions; the president elect, vice-president, secretary, and treasurer shall be reimbursed up to $500 for registration with proof of expenditure and attendance of at least 80% of the conference sessions.
Article IX. Insignia
The executive board may adopt logos, colors, badges and banner/flags for the Carolinas Chapter of GAPNA as it deems appropriate (Blue is the official color of the GAPNA).
Bylaws adopted 2011; amended 2019; amended 2021